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apintra® finance and accounting

Decentralised or international companies naturally want a reliable, error-free, and fast financial solution. It also has to meet the legal requirements of the various countries they operate in. These are some of the customer challenges for which apintra has a solution:

  • disparate locations (around the world)
  • different currencies
  • different accounting practices, closing and valuation guidelines

apintra has found a solution for each of these challenges. Most of these solutions are available in our extensive standard version, which provides every customer with basically all the modules necessary to map their business processes optimally.

All apintra solutions are based on the same technology and have the same advantages. These include multi-client capability, plausibility check, open interfaces, availability in terms of location and time, and the ability to quickly find each individual data record.

In the following you can see an extract of the functions of the apintra finance solution:

  • dialog booking entry with immediate processing
  • multi-user operation (simultaneous recording at different workstations)
  • profit center management with consolidation (by client)
  • allocation posting with simulation function
  • settlement of open items with integrated search and clearing simulation
  • clearing of several open items with only one entry with automatic correction for VAT discount
  • freely configurable chart of accounts
  • 14 posting periods per fiscal year
  • parallel posting in several posting periods (also across the fiscal year change)
  • configurable, convenient data import from third-party systems
  • currency calculation with automatic posting of gains/losses from currency exchange
  • freely definable tax keys
  • collective accounts
  • open item management across fiscal years
  • function for automatic clearing of open items
  • immediate booking through to cost accounting and controlling

Highlights include:

Highlights apintra
SQL search function in all visible fields

Every entry can be found quickly and easily. The search is carried out within a field or in any combination (vendor, customer, G/L account, amount, date, etc.). For example, between 01/01 and 01/31 in a given year and for amounts between $100–110. All booking records that meet these conditions are then displayed.

Processing of different tax codes within one entry

The use of different tax codes (e.g. device and associated book) is permitted within a split posting.

Automated cancelation bookings

Cancelation bookings, even in combination with very complex split postings, can be made fully automatically up to the end of the period.

Consideration of date of performance

The date of performance is used for the correct reporting of VAT (e.g. rent paid in advance). In addition to the receipt date, a different date of performance can be entered to calculate the VAT to be reported. A flag is also available for this purpose, which shows whether the VAT has already been taken into account.

Direct transfer of the tax code when booking

The user can freely choose which tax rate should be used (without creating incorrect postings). It is not necessary to create business or product booking groups.

Evaluations according to different standards and purposes
  • Evaluation groups for different accounting standards (HGB, IFRS, US-GAAP)
  • Accounting journal
  • Account statements
  • Open item analyses
  • Totals and balance lists
  • Business assessment
  • Profit and loss statement
  • Balance sheet
  • ODBC interface
  • all reports in either PDF or xlsx format

Sample screen for posting an entry:

(Extended version for accountants)



Der Menüaufbau erfolgt benutzerabhängig und individuell.



Das tatsächliche Leistungsdatum wird unabhängig vom Belegdatum erfasst und damit umsatzsteuerrechtlich korrekt verbucht.


Beleg - / Referenznummer

Die Beleg- und Referenznummer sind unterschiedlich. Dadurch ist mehr Eindeutigkeit gegen.


Bei Rechnungseingang sind Beleg- und Referenznummer identisch.

Bei zugehörigen Zahlungen ist

  • Beleg ⇒ Nummer Kontoauszug
  • Referenz ⇒ die auszugleichende Belegnummer (die z.B. der Rechnungsnummer entspricht)


Es werden bis zu 14 Buchungsperioden berücksichtigt.



Hierüber werden je nach Buchungssymbol die entsprechenden Sachkonten oder Debitoren / Kreditoren zur Auswahl angezeigt.



Hier werden die vom Sachbearbeiter alle bis dahin erfassten Buchungen angezeigt.

You will find more information behind the pulsating hotspots. To make these visible, move your mouse pointer over them.

Sample mask report generator:

(Extended version for accountants)



Über diesen Maskenbereich können die Suchbegriffe nach Standard SQL eingeben werden.


Um all Buchungssätz zwischen 500,- Euro und 510,- Euro anzeigen zu lassen muss in das Feld Buch-Betrag 500:510 eingegeben werden.

Um alle Buchungen für das Konto 60001 zu sehen muss nur die 600001 in Konto eingeben.

Datumseingrenzungen erfolgen Analog wie bei Betrag. Also 01.01.2021:01.02.2021 für alle Buchungen zwischen dem 1. Januar und 1. Februar 2021.

Bedingungen können beliebig verknüpft werden.


Details einer einzelnen Buchung

Hier werden die Details einer einzelnen Buchung angezeigt.



Hier werden alle Buchungssätze angezeigt, die den Suchbedingungen entsprochen haben.

You will find more information behind the pulsating hotspots. To make these visible, move your mouse pointer over them.

Other standard modules already included:

Zusätzlich bereits enthaltenen Standardmodule
IBAN payment transactions

IBAN payment transactions (EU payments and EU direct debits)

ELSTER interface (Germany)

ELSTER Interface (Germany) – Interface for transferring the data to the tax authorities.

Intra-trade statistics
Reporting of raw data for intra-trade statistics (Federal Statistical Office Wiesbaden)
Recapitulative statements for VAT
Recapitulative statement for VAT (EC declaration / Saarlouis)
GoBD (tax audit) interface
The IDEA add-on module offers an interface for use in the digital tax audit. The module supports principles for the proper management and storage of books, records and documents in electronic form as well as for data access (GoBD) and replaces the old GdPdU. The digital tax audit modules allow simulation of a tax audit according to international standards. The GDPdU module exports the data according to the IDEA standard. IDEA was originally developed in Canada, with the participation of the Canadian Institute of Chartered Accountants (CICA) and an international committee. Today IDEA is a registered trademark of CaseWare IDEA Inc. In 2002, the German tax authorities equipped their auditors with the IDEA audit software to carry out digital tax audits.